HOW WE PROTECT AND STORE PERSONAL INFORMATION
Throughout this policy, we use the term “personally identifiable information” to describe information that can be associated with a specific person and can be used to identify that person. We store and process your personal information on computers in Oregon and Pennsylvania that are protected by maintaining physical, electronic and procedural safeguards in compliance with applicable US federal and state regulations. We use computer safeguards such as firewalls and data encryption, we enforce physical access controls to our buildings and files, and we authorize access to personal information only for those employees who require it to fulfill their job responsibilities.
INFORMATION COLLECTED BY US
Server Log information: When you visit this Site, the PLF collects information sent to us by your computer, mobile phone or other access device. This information may include your IP address, device information including but not limited to identifier, name and type, operating system, location, mobile network information and standard web log information, such as your browser type, traffic to and from our site and the pages you accessed on our website. Your IP address is automatically collected in server logs. We use this information to help diagnose problems with our server, to analyze server traffic to learn which pages on the Site receive more or fewer visitors and for fraud prevention purposes. This information is anonymous and cannot be traced back to a specific individual. The server log also can tell us which browser you are using and the name of the Site that referred you to our site.
Session Cookies: When you visit the Site, session cookies are maintained in your computer's temporary memory. These disappear when your session is over and you close your browser. Session cookies allow users to be recognized within the Site so user data and selections are remembered within the Site.
User-supplied personally identifiable information: Current and future services on the Site may require that you give us your name, email address, billing and delivery information, credit card or other financial account information, or other personal information. By providing this information, you can and will be able to transact business via the Internet which in the past required telephone, email or mail contact with the PLF.
Member Section of Site: Access to the member section of the Site is protected by a password. We recommend that you not divulge your password to anyone. Members who have logged into the member section of the PLF Web Site have the option of updating contact information for purposes of ordering CLEs and Practice Management Materials and submitting forms related to your PLF exemption. When you login to the Member section of the Site, the PLF collects your contact information – your name, address, phone, email, law firm affiliation and other similar information.
HOW WE USE THE INFORMATION WE COLLECT
Our primary purpose in collecting personal information is to provide you with a secure, smooth, efficient experience and to ensure that only members of the Oregon State Bar and employees and agents of the Oregon State Bar Professional Liability Fund have access to the Site. We may use your personal information to:
- Provide any customer support you request;
- Process any orders for Practice Management Materials, CLE or other products or services offered on the Site;
- Troubleshoot problems;
- Prevent potentially prohibited or illegal activities, and enforce our User Agreement;
- Collect data on overall website usage to guide future enhancements.
We don’t sell or rent your personal information to third parties for their marketing purposes at any time.
HOW WE SHARE PERSONAL INFORMATION WITH OTHER PARTIES
We do not share your personal information or any data regarding your access or use of the Site or the PLF Content with the Oregon State Bar. The only exception to this rule is that, if you sign up for a CLE program offered on this Site, pursuant to MCLE Rules 4.2(c)(3) and 7.150, the PLF will provide reports and attendance records reflecting your purchase of CLE materials offered by the PLF or your participation or viewing of CLE programs offered by the PLF.
We may share your information with law enforcement, government officials, or other third parties when 1) we are compelled to do so by a subpoena, court order or similar legal procedure, 2) we believe in good faith that the disclosure of personal information is necessary to investigate violations of our User Agreement.
We may also share your information if you consent and direct us to do so and such direction does not violate our User Agreement.
EMAIL PRIVACY AND MEMBER CONTACT INFORMATION
From time to time, the PLF sends broadcast email to PLF Claims Made Plan and/or Excess Plan Members. We may use pixel tags to track the success of emails sent to users, but we do not share that information with third parties. Recipients of broadcast email communications from the PLF regarding CLEs, publications, and other practice management services do have the ability to opt out of such communication. Email communications sent from the PLF regarding member assessment and exemption notices do not have the ability to opt out.
THIRD PARTY SERVICE PROVIDERS
The PLF may use third party service providers to help us analyze certain online activities, measure the performance of the PLF Site, and monitor the effectiveness of email communications. For example, these service providers may help us analyze visitor activity on the PLF Site or provide feedback on the effectiveness of our email communications. We may use a third party service provider to help us efficiently send email communications to PLF Claims Made Plan and Excess Plan members. Aside from member email addresses, we do not share any personal information about members with third party service providers. Our third party service providers are prohibited from sharing, selling or renting member email addresses.
The PLF does not knowingly solicit data online from or market online to children under the age of 13.
The PLF Site has security measures in place to protect the loss, misuse, and alteration of the information under our control. Only authorized employees, agents and contractors (who have agreed to keep information secure and confidential) have access to this information. Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. Accordingly, and despite our efforts, the PLF cannot guarantee or warrant the security of any information you transmit to us, or to or from our online products or services.
HOW YOU CAN CONTACT US
Professional Liability Fund,
16037 SW Upper Boones Ferry Rd
PO Box 231600
Tigard OR 97281