OSB Professional Liability Fund

  • Remote Access for Lawyers: Remote Desktop Protocol (RDP) and Virtual Private Network (VPN)

    May 31, 2019

    lighthouse
    As lawyers embrace the trend to work offsite, remote access becomes an important tool. Remote access refers to the ability of one computer to remotely access information on another computer or network. This functionality lets lawyers access their applications, folders, and files on their work computer while working from home or somewhere offsite.

    by Hong Dao

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  • A Few Simple Ways to Increase Data Security

    April 19, 2019

    While the use of technology has changed the practice of law in many positive ways, it can also expose client data to risks posed by increasingly sophisticated cybercriminals with increasingly sophisticated software, scams, and strategies. Fortunately, with a number of free or cost-effective techniques, you can increase data security. Here are just a few.

    by Lee Wachocki

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  • Notetaking Outside the Office

    September 21, 2018

    You’ve probably faced this scenario: You’re out of the office and you receive an email or phone call from a client or third party and have no access to a pen and paper to take notes. Many options are available that can assist with notetaking when you're working outside the office.

    by Rachel Edwards

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  • Using Outlook to Save Google Emails

    September 07, 2018

    person emailing
    If you are a lawyer using Gmail in your law practice and want or need to save your client emails, here is a tip to help you do this. It requires you to have Microsoft Outlook with Adobe Acrobat PDFMaker add-on. With these two programs, you can convert an Outlook email folder including all attachments into a single PDF document.

    by Hong Dao

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  • Options for Sending Large Files

    July 27, 2018

    picture of person on laptop
    Many lawyers who don’t consider themselves “paperless” still prefer to electronically send documents to their clients or other parties. Most lawyers accomplish this task by using their email program. Email works great when the file is small. But it’s not as easy when the file is large. Most email programs allow users to send an attachment up to 10 MB, and a few others may stretch the limit to 25 MB. Here are some options for sending large files.

    by Hong Dao

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  • Microsoft Office 2007 and Beyond

    May 18, 2018

    Microsoft Office is a staple for many law firms and every version offers customer support. Yet support ends a certain period of time after release of the product. Office 2007 support ended on October 10, 2017. If you still use Office 2007 or an earlier version, you may be putting yourself at higher risk for malpractice claims or disciplinary issues now that your system is no longer supported by regular security updates.

    by Rachel Edwards

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  • Video: How to Use Quick Steps in Outlook

    May 01, 2018

    This short video shows you how to save time by using Outlook’s “quick step” feature for tasks like making appointments and sending emails to groups. PLF Practice Management Advisor Hong Dao gives you step-by-step instructions for making use of this quick and useful function.

    by Hong Dao

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  • Is Microsoft Office 365 a Good Bet for 2018?

    January 12, 2018

    Lawyers don't have the resources, time, or money to jump on the latest technology product or service for the mere sake of being an early adopter or follower of the crowd. We frequently only stop to consider the what and how and forget the why: does the product or service facilitate providing better legal services to the client in the most efficient manner?

    by Sheila Blackford

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  • Anatomy of a Ransomware Attack: One Firm’s Story

    December 20, 2017

    Picture of ransomware
    Imagine you post an ad on craigslist to hire a legal assistant. Someone immediately responds by email and attaches a zip file. Believing the file contains the applicant’s resume and cover letter, you click on the attachment and download it to your server. Soon afterward, you can’t access any files on your computer. You have just been infected by ransomware.

    by Hong Dao

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  • Understanding Security When Using Cloud Storage

    October 20, 2017

    Data security loc image
    Lawyers increasingly rely on the cloud to store, share, and synchronize their client files. Many use Dropbox and Google Drive for this purpose. However, the use of these common cloud storage services presents some data security concerns.

    by Hong Dao

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  • Copying and Pasting from a PDF

    October 06, 2017

    As of August 1, 2017, Uniform Trial Court Rule (UTCR) 21.040(1) is amended to require that a document submitted electronically, whether as a PDF or PDF/A, must allow for copying and pasting text into another document, as much as practicable. The goal of the amendment is to conform the UTCR to the Oregon Rules of Appellate Procedure, which already require electronically filed documents to include the ability to copy and paste.

    by Rachel Edwards

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  • Saving Text Messages

    June 16, 2017

    Text messaging with your clients is a practice that requires thoughtful consideration. If you find yourself in a situation in which you want or need to save text messages, you have many options available, but there is no "one size fits all" solution.

    by Rachel Edwards

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  • Safeguard Data with Two-Factor Authentication

    May 05, 2017

    Two-factor authentication is becoming one of the most important methods for safeguarding data. You’ve been using it for years without thinking twice about it. Every time you use your ATM card together with your ATM password, you are using two-factor authentication to access your bank account at the ATM machine.

    by Sheila Blackford

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  • Unwanted Data: How to Properly Destroy Data in Hardware

    April 21, 2017

    If you have old computers and other office equipment laying around in your law office or home, there is a good reason they are still with you and not in the dumpster. This article will discuss why you should be concerned about the data in your devices and the proper way to dispose of them.

    by Hong Dao

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  • Send Text Messages to Your Clients without Using Your Cell Phone

    March 10, 2017

    hands
    Have you ever wanted to text an appointment reminder or a quick message to your clients without having to use your cell phone? There is an easy and free way to do this. It’s called Email-to-SMS Gateway.

    by Hong Dao

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